Trying to bid for a government tender? This is what is involved

Government tenders have continued to provide the much needed financial life-line for business enterprises across South Africa. Through the provision of goods and services, small and big businesses earn decent amounts of revenue to sustain and expand their business activities. For many people, knowing what’s involved and what to do is all they need to stand a chance of being awarded that lucrative government tender. Here is what you need to know about government tenders.

Key documents needed to bid

  • A Certified copy of Company registration document which reflects company name, registration number, date of registration and active members.
  • Original and valid tax clearance certificate.
  • Certified copy of Valid BBBEE Certificate from South African National Accreditation System (SANAS) or from auditors approved by the Independent Regulatory Body of Auditors (IRBA).
  • Any exempted micro enterprise or qualifying small enterprise is only required to obtain a sworn affidavit on an annual basis confirming annual total revenue of R10 million or less for exempt micro enterprise and annual revenue between R10 million and R50 million for qualifying small enterprise.
  • Certified copies of shareholders certificates and certified copies of ID documents of members.
  • Audited financial statements for the last three years.
  • Letter of guarantee from a registered financial institution covering 3 months operational costs as per bidders proposed costs.
  • Proof of public indemnity cover for a minimum of R1 million.
  • Letter of good standing with department of labour for unemployment insurance fund.
  • Letter of good standing with Department of Labour for compensation for occupational injuries and diseases.

Key factors to keep in mind

  • Government has set up a one-stop supplier registration portal for public sector tender opportunities. This means you don’t have to register in multiple government institutions.
  • Find or subscribe to an information source which regularly updates you on tenders being advertised. OPENTENDERS is a good place to start.
  • When a tender is advertised, the onus is on you to know the closing date for the tender, obtain tender documents, submit requirements before closing date, price your bid competitively and prove your capacity to deliver.You can then keep records of tender documents and the submitted bid. Taking note of the date the tender adjudication committee sits is a must.

The documents and factors listed above should put you in a good position to get a government tender.

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